NOTION OPERATING SYSTEMS Β· AI Β· AUTOMATION

Your business, run as one connected system.

Systemfold designs and implements a custom Notion workspace that connects projects, knowledge, decisions, AI and automation β€” so work moves with clear owners and less manual coordination.

THE MANUAL OPERATING REALITY

Your team is doing the work your system should do.

When chat, spreadsheets and disconnected task managers stop scaling, the team becomes the integration layer. We make the work visible, define ownership and turn that operating reality into a system.

Work lives in chat and people’s memory

Requests, decisions and context stay in conversations. Miss the message or lose the person holding the context, and the work slows down.

Data and status keep drifting apart

Spreadsheets, CRM exports, documents and private trackers tell different stories, so every important decision starts with manual reconciliation.

The team moves work by hand

People chase updates, copy context between tools, rebuild reports and notify stakeholders because no system can route the next action reliably.

FOUNDER-LED IMPLEMENTATION

Built from real product and operations work.

STANISLAV BUNCHUKOV β€” FOUNDER, SYSTEMFOLD

I have led product and operations in fast-moving businesses β€” building roadmaps, delivery processes, reporting, customer workflows and systems used across multiple teams.

Systemfold comes from that operator experience: map the real work, define owners and decisions, then build a Notion system people can run without commissioning a separate software product.

01Process before tool
02AI assists; people decide
03Visibility must lead to action
04Systems must survive growth
9+years in product and operations
β‰ˆ10years building with Notion
6,544downloads of a working Notion system
4.9/5from 71 ratings in Notion Marketplace
21public testimonials from people who worked with me

LINKEDIN TESTIMONIALS

People who worked with me.

Real testimonials from people I worked with across product and operations β€” including at companies where I introduced Notion into day-to-day work.

All testimonials
LinkedIn testimonial

Stas has built a shared workspace in Notion that connects tasks, priorities, product documentation, and decisions from team discussions. Together with clear workflows in Figma and close coordination with development, this gives everyone a clear understanding of what we’re doing, why it matters, and who owns what.

Andrew Nesterenko β€” Lead Product Designer / UX/UI / AI / Crypto / Fintech / SaaS / iGaming
Andrew NesterenkoLead Product Designer / UX/UI / AI / Crypto / Fintech / SaaS / iGaming
LinkedIn testimonial

Stas is an outstanding Head of Product who combines strong strategic thinking with excellent execution. I was always impressed by how clearly he organized roadmap, backlog, and delivery processes, while keeping full alignment with stakeholders across the company.

Kateryna Tepliakova β€” Head of Customer Services/ Business Coach
Kateryna TepliakovaHead of Customer Services/ Business Coach
LinkedIn testimonial

Stas is a highly effective product operations leader whose impact is clearly reflected in both the quality of his work and the results he delivers across the company. He combines strong product thinking with structure, operational excellence, and a real ability to improve how teams work.

Kateryna Repik β€” Head of Talent Acquisition | Global Hiring Strategist
Kateryna RepikHead of Talent Acquisition | Global Hiring Strategist
LinkedIn testimonial

He introduced AI-driven task management, streamlined processes, and developed an ROI tracking system and a CRM for monitoring deal costs and traffic acquisition, optimizing affiliate operations.

Alexandr Sibov β€” IT Business Consultant | Advisor
Alexandr SibovIT Business Consultant | Advisor
LinkedIn testimonial

I had the pleasure of working with Stas, whose creative thinking brought innovative solutions that were truly unique. He masterfully combines various product and project management approaches, tailoring them to our business, which greatly enhanced team performance.

Alexei Egorov β€” Founder Peaky Partners
Alexei EgorovFounder Peaky Partners
LinkedIn testimonial

Stas is a stellar asset to any team, with exceptional operational and product management expertise. His unique ability to strategize and deliver innovative solutions is only surpassed by his top-tier communication skills.

Vitaly Urbanovich β€” Senior Sales Manager - SEOBROTHERS
Vitaly UrbanovichSenior Sales Manager - SEOBROTHERS
LinkedIn testimonial

Stas is skilled in business processes and project management, and his innovative ideas have significantly boosted the company's profits. He truly cares about his team's well-being, making him an exceptional leader.

Aleksandra Drigo β€” Chief Business Development Officer
Aleksandra DrigoChief Business Development Officer
LinkedIn testimonial

Stas has a sharp eye for market trends and customer needs, and is able to translate that into successful product strategies and launches. He is a skilled communicator and team player, and is able to bring cross-functional teams together to achieve common goals.

Diana Puzachova β€” Team Lead of Linkbuilding Department
Diana PuzachovaTeam Lead of Linkbuilding Department
LinkedIn testimonial

I had the pleasure of working with Stanislav, and I can confidently say that he is a true professional in project and product management. His strong hard skills, strategic thinking, and ability to align projects with top management goals have greatly contributed to the success of our projects.

Yehor Bykov β€” iGaming Product Manager
Yehor BykoviGaming Product Manager
LinkedIn testimonial

Working with Stas is a rare opportunity to come across, a self-driven and forward-thinking professional with teamwork spirit. Stas' ability to handle multiple projects was unlike any I’ve seen before and made a dramatic increase in the productivity level of our team.

Alex Lysak β€” CEO at SETAFF
Alex LysakCEO at SETAFF
LinkedIn testimonial

I am delighted to recommend Stanislav, with whom I had the pleasure of collaborating. Stanislav consistently demonstrates exceptional professionalism, strong technical expertise, and remarkable leadership skills. He is highly adaptable to complex tasks, approaches challenges confidently, and ensures all assignments are completed within deadlines. Stanislav's unwavering commitment to excellence and his ability to inspire and support those around him make him an invaluable asset to any team or organization.

Lidia Navtaliani β€” Senior Talent Acquisition Manager | IT & Non-IT Recruitment | Tech Recruitment Strategist
Lidia NavtalianiSenior Talent Acquisition Manager | IT & Non-IT Recruitment | Tech Recruitment Strategist
LinkedIn testimonial

I strongly recommend Stas for any level of product role in any industry. Stas is a true leader as a mentor and coach to whoever needs help and advice in the product world; he'll be there to share his professional experience utilizing his valuable business strategy and technical knowledge. More importantly, he is the most reliable person as an immediate problem solver in that he won’t hesitate to devote his time and effort to influence other peers, mentees, and colleagues to direct them to the right and empower them to make things happen successfully by empathizing and engaging with all.

Kristina Loseva β€” Mg.iur., Head of Legal & Compliance, CAMS
Kristina LosevaMg.iur., Head of Legal & Compliance, CAMS
LinkedIn testimonial

Great at generating, expressing and executing ideas. Stas is highly skilled at communicating technical ideas and visions to inside and outside stakeholder at every corporate level. Stas is quick to adapt and learn with a keen and genuine interest in everything he applies himself to. I have had the pleasure of working with Stas on different projects and learned a lot from him in the process. I consider Stas a source of inspiration and my friend.

Elen Chekh β€” Affiliate & Business Development Leader | Revenue Scaling | Global Markets
Elen ChekhAffiliate & Business Development Leader | Revenue Scaling | Global Markets
LinkedIn testimonial

Stas was the type of coworker everyone hopes for. He was able to pick up new concepts easily; he got along well with all the members of the team, and he was always willing to help. While working with him, his integrity and honesty was noticed from day one. It was refreshing working with someone of such intelligence.

Vladislavs Korjakins β€” Content Producer | Video Production services
Vladislavs KorjakinsContent Producer | Video Production services
LinkedIn testimonial

I had the truly great pleasure of working with Stas. We have completed many successful projects together. Stas has amazing attention to detail while also being able to design projects to ensure that they meet corporate clients’ strategic and business goals.

Olga Smolenska β€” Head of SEO, Team Leader, SEO Analyst, SEO Strategist, Content Marketing Specialist
Olga SmolenskaHead of SEO, Team Leader, SEO Analyst, SEO Strategist, Content Marketing Specialist
LinkedIn testimonial

Stas is a natural project manager. He displays good planning and organizing skills even when working under pressure and tight deadlines. Stas always demonstrates strong leadership skills and knowingly manages his team. He respects the ideas and opinions of others and has the ability to get to the heart of any task, project or problem. I was lucky to see how Stas's skills and experience evolve greatly during time we've worked together. I'm sure he'll be an irreplaceable asset to any company.

Vadym Tatarenko β€” Business Strategy & Marketing Advisor
Vadym TatarenkoBusiness Strategy & Marketing Advisor
LinkedIn testimonial

Stas is an extremely sharp individual with a lot of knowledge, business expertise and great insight. He is an excellent person to work with.

Max Zakharchenko β€” Talent Sourcer/Practical Psychologist
Max ZakharchenkoTalent Sourcer/Practical Psychologist
LinkedIn testimonial

Stas is an incredibly resourceful and creative project manager. You can always rely on him not to only do what is expected of him, but to come up with the best possible and innovative way to accomplish his tasks and deliver the project on time. He is a great team player, proactive and detail oriented.

Tetiana Zavadska β€” Client Delivery Team Leader at Playtech
Tetiana ZavadskaClient Delivery Team Leader at Playtech
LinkedIn testimonial

Stas is one of the most motivated and positive people I've ever met. He is always involved 100% in the work progress and never stops finding better solutions for simple day to day tasks. During the work in our company, I have heard from him a lot of great ideas on how we can optimize the business processes for different departments. It was a pleasure to work with him.

Vasyl Pikh β€” Project Management | Functional Manager | Data & Design Leadership | Process Improvement | Hiring & Growth
Vasyl PikhProject Management | Functional Manager | Data & Design Leadership | Process Improvement | Hiring & Growth
LinkedIn testimonial

Stas is a highly skilled and knowledgeable person. He can easily adapt in a high-paced business environment and sponge everything out in days. His business expertise helps to find the best solutions possible even when the problem is very complicated.

Jason Irgang β€” Sales Consulting, Leadership, Scaling Businesses, Problem-Solving
Jason IrgangSales Consulting, Leadership, Scaling Businesses, Problem-Solving
LinkedIn testimonial

Stas is an extremely responsible manager who cares about the clients' businesses. He has a lot of ideas on optimizing processes and does an excellent job with managerial tasks. He has all the key competencies for his position.

Humeniuk Olha β€” 9+ years of experience in PPC Specialist | Digital Marketing | Google, Bing, Facebook, Pinterest, TikTok, LinkedIn, Twitter, Amazon
Humeniuk Olha9+ years of experience in PPC Specialist | Digital Marketing | Google, Bing, Facebook, Pinterest, TikTok, LinkedIn, Twitter, Amazon
CUSTOM NOTION SYSTEMS

A flexible Notion system, shaped around your business.

We design connected data, stages, permissions, views and automations around the work you actually run β€” then connect AI and the tools your team already uses.

Company command centre

Goals, priorities, projects, decisions, documents and owners in one shared view β€” so leadership and teams work from the same reality.

GoalsDecisionsOwnership

Product operations

Collect ideas and customer feedback, turn them into priorities, plan the roadmap, manage requirements, QA, releases and learn from results.

FeedbackRoadmapReleases

Business analytics & reporting

Bring product, sales, marketing, support and finance KPIs into dashboards, weekly updates and alerts that lead to action.

KPIsDashboardsWeekly updates

AI agents & workflow automation

Agents classify requests, enrich records, create and update tasks, route approvals and notify people β€” with human control where it matters.

AI agentsAutomationHuman approval
ONE CONNECTED OPERATING LAYER

Notion connects the work. Your business stays in control.

Notion becomes the structured operating layer. AI captures and routes context. Slack moves decisions. Circleback records meetings. Figma connects product work. Your team keeps control.

Notion
Slack
ChatGPT
Claude
Circleback
Figma
Your businesspeople Β· process Β· data
Context capturedAction routedDecision visible
HOW THE SYSTEM WORKS

First make the work visible. Then turn it into a system.

The operating loop stays compact: one signal enters, the system routes the next action, and real use improves the workflow.

  1. Capture the signalMeetings, requests and customer context enter once
  2. Route the workNotion connects data, ownership, actions and approvals
  3. Improve from useOutcomes and team feedback refine the operating rules

WHY NOTION

A proven platform for work that has to scale.

We build in Notion because it keeps knowledge, workflows and ownership in one flexible system β€” familiar to millions of people and teams of every size.

Adoption data published by Notion:

TEAMS USING NOTION

From fast-growing startups to global companies.

Toyota, OpenAI, Figma and other teams share how they work in Notion.

Company storiesCompany examples are paused by your reduced-motion setting
  • Toyota
  • Ramp
  • OpenAI
  • Clay
  • Cursor
  • Vercel
  • Faire
  • Figma
  • NVIDIA
  • Volvo
WHO SYSTEMFOLD IS FOR

Start with the workflow that has outgrown manual coordination.

Systemfold fits when recurring work no longer fits in chats, spreadsheets and the memory of key people β€” whether the team is two people or several departments.

Independent operators, startups & small teams

Delivery, admin and follow-ups depend on a few key people. Start with one critical workflow, protect consistency and expand from a stable foundation.

IndependentStartupsSmall teams

Product, client & commercial teams

Connect feedback, roadmap and delivery β€” or the route from lead through onboarding, support and renewal β€” without handing context between disconnected tools.

ProductB2B servicesCommerce

Established multi-team companies

Consolidate fragmented tools, permissions, handoffs and reporting one process at a time β€” without forcing a risky all-at-once rebuild.

EnterpriseMulti-teamOperations

Start with the recurring process where the team loses the most time, context and control β€” not with company size.

Discuss your project
HOW WE WORK

Know what happens before we build β€” and after launch.

We start with your request and a fit review. Briefing, scope and blueprint are separate gates; delivery then runs through validation, QA, adoption and controlled change.

START WITH A REQUEST

Request & fit review

Tell me about your business, priorities, timing and budget in a short form. I review each request personally and contact you to agree the next step, including a call when useful.

BEFORE KICKOFF

Detailed briefing & current-state audit

Interviews map workflows, tools, data, permissions, constraints and the work people actually do.

COMMERCIAL

Commercial proposal & roadmap

You receive deliverables, scope, estimated expert hours, timeline, validation calls, dependencies and milestones.

KICKOFF GATE

Agreement, 50% deposit & access

Work starts after the contract and proposal are approved, the deposit is paid and the required Notion Business workspace is provisioned.

DELIVERY

Blueprint & technical specification

We draw the mind map: processes, pages, databases, relationships, permissions and automation logic β€” then approve it before build.

DELIVERY

Build & validate

Focused build hours and regular demos validate workflows, interface, AI logic and automations. Progress, risks and date changes are communicated.

LAUNCH

QA, launch & adoption

We smoke-test permissions, notifications and edge cases, then document, train, hand over and support adoption.

CHANGE CONTROL

Controlled change

A new department, automation or requirement outside the approved scope is estimated and approved through a paid change order before implementation.

COMMON QUESTIONS

Before we build.

Is Systemfold a Notion consultancy?

Yes. I build your team’s working system in Notion: tasks, projects, databases and documentation. I first map your processes, then configure Notion and connect it with the tools your team needs. Where useful, we move work from scattered spreadsheets into Notion in agreed stages.

How do we start?

Choose β€œDiscuss your project” and complete the short request form. I review your goals, current setup, timing and budget, then contact you personally. If a call will help, we agree a time together before moving to a detailed briefing and scope.

What should I budget for a custom system?

Focused custom implementations can start from $1,000. Larger systems are scoped around the workflows, integrations, permissions and rollout involved β€” there is no fixed price ceiling. We can begin with one critical workflow and expand only where it creates value.

Can you improve an existing workspace?

Yes. We audit structure, ownership, duplication, permissions and the workflows people actually use.

Will this become another workspace the team ignores?

The build starts from the work people already do. Regular validation, permissions testing, documentation and training are part of delivery so the system can survive daily use.

Do you build AI agents?

Yes β€” when they connect to structured data and a clear process. Agents capture, classify, summarise and route work while people retain approval.

Can I start without consulting?

Yes. The Ultimate Accounting System is free and opens directly in Notion Marketplace. Premium focused systems will follow.

SYSTEM FOLDTWO WAYS TO START

Build around your workflow β€”
or begin with a proven system.

Discuss your projectGet template